⚠ Drowning in admin?
✅ Your VA handles patient records, appointment scheduling, recalls and inbox management - so your team can focus on patients.
Medical & Allied Health Admin Staff - Hire Remotely in 7 Days
Dedicated Medical & Allied Health Virtual Assistants for Australian Practices
Your dedicated medical admin assistant handles reception and phone cover, appointment scheduling and reminders, patient recalls, Medicare and billing support, referral processing and more - from $9/hour. No visa. No super. No HR headaches.
- ✅ 7-Day Hiring
- 💰 From $9/Hour
- 🇦🇺 Australia-Focused
- 🔓 No Lock-in Contracts
Stop Letting Admin Pull You Away From Patients
⚠ Phones ringing out?
✅ Your dedicated VA covers inbound calls, patient enquiries and appointment bookings, plus recall follow-ups - every single day.
⚠ Paying too much for local staff?
✅ A local medical receptionist costs $55,000+/year. Your skilled medical VA starts from just $14,040/year - with zero visa, HR or super obligations.
Local Reception Staff vs. My Virtual Mate VA
Local Admin Staff
My Virtual Mate VA
Annual Cost
$55,000+
From $14,040/yr
Hiring Time
4–8 weeks
7 days
Super / Leave / HR
Yes
No
Visa Sponsorship
N/A
No
Medical Admin Trained
Maybe
Always
Lock-in Contract
Typically
Never
Medical & Allied Health Virtual Assistant Services
Your dedicated remote medical & allied health assistant will handle:
- Appointment scheduling in your practice software (Cliniko, Halaxy, Best Practice)
- Phone, SMS & email enquiry replies
- Patient record updates & recall follow-ups
- Appointment booking & reminders
- Referral processing & correspondence admin
- Medicare, bulk billing & DVA claims support
- Telehealth coordination & session setup
- Results & pathology routing to clinicians
- New patient intake & onboarding
- Billing, invoicing & accounts support
- Back office admin & filing
- Patient correspondence & follow-up letters
- Inbound & outbound calls
- Calendar & diary management
- Practice reporting & weekly updates
- Patient communications & newsletter coordination
Administrative support only – your clinicians stay in full control of every clinical decision.
Medical & Allied Health Admin Support – For Every Kind of Practice
Whether you run a GP clinic, an allied health practice, or work independently, your VA is trained for your world.
GP & Medical Clinics
reception, recalls and Medicare billing
Allied Health Practices
multi-practitioner scheduling and patient intake
Physiotherapy Clinics
appointment booking, rebooking and recall management
Podiatry Clinics
bookings, referrals and care-plan admin
Speech Pathology Practices
scheduling and session admin
Occupational Therapy & Exercise Physiology
caseload and calendar coordination
Psychology & Counselling Practices
confidential intake and rebooking
Locum Doctors & Independent Practitioners
flexible admin cover without hiring locally
Dental & Specialist Practices
front-desk cover and patient correspondence
Administrative support only – your clinicians stay in full control of every clinical decision.
What Our Clients Say
⭐⭐⭐⭐⭐
Our VA has been an absolute game-changer. She manages our appointment scheduling, patient recalls and inbox, and keeps our practice software spotless. I've got my evenings back.
- Sarah M., Practice Manager, Melbourne
⭐⭐⭐⭐⭐
Onboarded in less than a week. She already knew Cliniko, our recall system and how to handle Medicare claims. Genuinely couldn't be easier.
- James T., Practice Manager, Brisbane
⭐⭐⭐⭐⭐
We were spending $60k a year on a local receptionist. Our VA costs a fraction of that and does twice the work. Best business decision we've made.
- Luke R., Practice Owner, Sydney
The My Virtual Mate Guarantee
We don't just place VAs - we stand behind every placement.
🖥️
Screen Monitoring & Time Tracking
Every VA's screen activity is monitored and logged during work hours. You get full transparency and peace of mind that work is actually being done.
🔄
Free Replacement or Full Refund
If your VA isn't performing to your standard within the first 30 days, we'll replace them for free - or give you a full refund. Zero risk to you.
👤
Dedicated Project Manager
You're never left managing your VA alone. Your personal Project Manager is your ongoing point of contact for onboarding, issues, performance and scaling.
Hire in 4 Simple Steps
- 1
Discovery Call
Tell us your practice's needs, volume and preferred hours. Takes 15 minutes.
- 2
Candidate Matching
We shortlist pre-vetted, medical-trained VAs within 48 hours.
- 3
Interview & Select
Meet your shortlisted VAs, ask questions, and choose the right fit.
- 4
Onboard & Start
Your VA is briefed, set up and working within 7 business days.
Get Your Dedicated Medical & Allied Health VA in 7 Days
Tell us your needs - we'll match you with a pre-vetted medical & allied health VA within 48 hours. Free. No obligation.
Why Australian Medical & Allied Health Practices Trust Us
🏆
Pre-Vetted Talent Only
📋
Sensitive Data Handling & Protection Training
🕐
Australian Business Hours Aligned
✅
No Visa or HR Overhead
🏠
Medical Admin Trained VAs Only
🖥️
Screen Monitoring for Accountability
🔄
Free Replacement or Refund Guarantee
👤
Dedicated Project Manager Included
Common Questions from Medical & Allied Health Practices
Do you support allied health practices, not just GP clinics?
Yes – physiotherapy, podiatry, speech pathology, occupational therapy, psychology and more. Your VA is trained on multi-practitioner scheduling and the admin each discipline runs on.
Can a VA work for a locum or independent practitioner?
Yes. If you work solo or move between practices, a VA gives you reliable admin cover without the cost or commitment of a local hire.
Which practice management software can your VAs use?
Your VA works in the system your practice already runs on. We support the major Australian platforms – including Cliniko, Halaxy, Best Practice, MedicalDirector, Zanda (Power Diary), Nookal and Coreplus – and your VA is onboarded to your specific setup before they start.
How quickly can my medical VA start?
Most practices are matched and onboarded within 7 business days. Once you complete the discovery call, we shortlist pre-vetted candidates within 48 hours. You interview, select, and your VA can start as soon as the same week.
Will my VA work Australian business hours?
Yes. All our VAs are available during Australian business hours - AEST/AEDT - so they're online when your practice, your patients and your phones need them.
What medical admin tasks can my VA handle?
Your VA can handle appointment scheduling (Cliniko, Halaxy, Best Practice), phone, SMS and email enquiry replies, patient record updates, recall follow-ups, referral processing, telehealth coordination, Medicare, bulk billing and DVA claims support, results routing, billing and invoicing, inbound/outbound calls, calendar management and general back office admin.
Is there a lock-in contract?
No. We believe in earning your business every month. There are no lock-in contracts, no cancellation fees, and no minimum terms. You can scale up, scale down or pause at any time.
How much does a medical VA cost?
Our medical VAs start from $9/hour, depending on hours, experience level and tasks required. Most practices start with a part-time arrangement (20 hrs/week) and scale up once they see results. That's from just $14,040/year compared to $55,000+ for a local hire.
Stop Losing Time to Admin Overload
Start in 7 days. No lock-in contract. No super. No HR. Just a skilled medical & allied health VA from $9/hour.
Get My Medical VA Now